Progress to Health has been using Recordbase as their client management system for over 10 years.
As the organisation has grown and changed, Recordbase and Wild Bamboo have continued to provide a solution that’s responsive, easy to use and supports operational decision-making.
Angela Meyrick, operations manager at Progress to Health, says the value of Recordbase is it’s ease.
“The feedback we get from the team is around ease of use,” she says. “Recordbase makes client management about how we work, not about how the software works.”
“It’s seamless to use and very intuitive, especially for new staff. Where possible, parts of the system have been customised to suit our language, our reporting requirements and our individual needs.”
Reporting is much faster and easier to manage. “I ask other organisations: how long does your quarterly reporting take? Mine’s done so easily,” says Angela.
“At any point we can say: this is how many people we support, this is how we’re meeting our contracts.”
Informed decision making
When Progress to Health noticed a pattern of high DNA (did not attend) rates in the service, they used Recordbase data to identify a connection between on-site activities and DNA events.
“That prompted us to go out and talk to people and we found they preferred meeting in the community – at home, at the park, cafe or library,” says Angela.
“We changed our whole service model, making staff more mobile and reducing our reliance on offices. DNAs dropped by 90%.”
Recordbase data also helps guide operational decisions, such as whether to lease more vehicles for their mobile workforce. “Looking at Recordbase data about time spent travelling means it’s so much easier to see what we need.”
Recordbase and Wild Bamboo have been responsive to the changing needs of Progress to Health over the past 10 years.
“When we first did the mapping to use Recordbase instead of our paper-based system, we picked the options we thought we would need,” says Angela. “We’ve been able to change those over the years to respond to what our frontline staff are doing.”
She says she’s been vocal with the team at Wild Bamboo, telling them what the organisation needs and giving feedback on Recordbase. “They are consistently responsive and consider how we use the system, to provide solutions that work for us.”
Progress to Health is a community-based organisation supporting people with long-term mental health conditions or disabilities throughout the Waikato, Taranaki and Taupo regions in New Zealand.
They support people to make positive changes in their lives by developing their strengths, achieving personal goals and reconnecting with their community.
Focusing on what matters
Working in the mental health space for over 20 years Progress to Health CEO Karen Cowell is not stranger to change. Progress to Health have adapted to the changing needs of their clients and the sector.
Recordbase has provided the team a vital tool that helps them cut down on time spent entering information and reporting. The team can spent time where it matters - with the people they serve.Watch the interview
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